About Us
Botswana Insurance Company (BIC), a leading provider of short-term insurance, is offering an exciting career opportunity for a TEMPORARY - ACCOUNTS ASSISTANT. We invite ambitious and talented professionals with a passion for the dynamic insurance industry to apply.
About the Role
As an Accounts Assistant, you will be responsible for processing invoices, reconciling accounts, preparing payment batches, and maintaining financial documentation in line with internal controls and audit requirements. You will work closely with suppliers, internal departments, and the wider finance team to resolve queries promptly and ensure seamless payment workflows.
This position offers an excellent opportunity for someone looking to grow their accounting career, develop digital finance skills, and contribute meaningfully to a dynamic financial team.
1. Key Responsibilities
a. Payments & Cash Management
- Prepare weekly and monthly payment batches for supplier, claims, and operational expenses.
- Upload payment files onto electronic banking platforms and track approvals.
- Maintain petty cash records, reconcile balance weekly, and ensure compliance with petty cash policy.
- Ensure timely follow-up with signing authorities to prevent payment delays.
b. Finance Operations
- Receive, verify, and process supplier invoices in line with internal controls and monthly processing deadlines.
- Prepare, process, and report monthly invoicing schedules.
- Match, batch, and code invoices accurately in the accounting system.
- Process staff expense claims received.
- Maintain accurate reconciliation of supplier accounts and follow up outstanding items.
- Verify and match purchase orders to invoices, resolving discrepancies before posting.
- Ensure all purchase orders and invoices are fully authorised according to approval workflows.
- Prepare claims payments.
- Prepare and process panel beaters’ invoices as they fall due.
- Contribute to the continuous improvement of finance processes and workflow efficiency.
- Assist in developing and updating standard operating procedures (SOPs) for finance tasks.
- Participate in team meetings to provide insights on ageing, supplier trends, and process bottlenecks
c. Relationship Management
- Liaise with Claims and other departments to resolve discrepancies or missing documentation quickly.
- Maintain strong supplier relationships and provide timely feedback on payment queries.
d. Compliance, Audit & Reporting
- Maintain audit-ready records by ensuring all invoices, payments, and reconciliations are accurately filed.
- Support both internal and external audit processes by providing documentation and clarifications.
- Ensure adherence to company financial policies, procurement policies, and internal controls.
- Assist in monthly financial closing activities, including accrual preparation and expense reporting.
- Provide data insights that support budgeting, forecasting, and cost-control initiatives.
2. Qualifications & Experience
- Degree in Accounting, Finance, Business, or related field.
- The ideal candidate must be a BICA registered Member.
- At least 1–3 years experience in a similar role.
- Proficiency in Microsoft Excel and Word.
3. Skills & Competencies
Technical Skills
- Strong numerical and analytical skills.
- Proficiency in accounting systems.
- Knowledge of IFRS 17 principles is an advantage.
Soft Skills
- Excellent communication and negotiation skills.
- Attention to detail and high accuracy levels.
- Strong problem-solving and time management abilities.
- Ability to work well under pressure and manage multiple accounts simultaneously.
Personal Attributes
- High integrity and confidentiality.
- Assertive, proactive, and results-driven.
- Customer-focused mindset.
If you are qualified and seeking an exciting challenge, please apply via careers@bic.co.bw with your motivational letter, a detailed curriculum vitae and certified copies of certificates.
Botswana Insurance Company is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. Closing date for applications is the 17th of March 2026.
